This Virtual Meeting Room Service Agreement (“Agreement”) is made as of [Insert Date] (“Effective Date”), by and between [Service Provider Name], with its principal place of business located at [Provider Address] (“Service Provider”), and [Client Name], with its principal place of business located at [Client Address] (“Client”).
1. Services Provided
The service provider agrees to provide virtual meeting room services (“Services”) to the client, which include:
- Access to the virtual meeting platform.
- Technical support and maintenance.
- Training for the client’s users on how to use the platform.
- Additional services as agreed upon (e.g., recording capabilities, advanced security features).
2. Fees and Payment Terms
The Client agrees to pay the Service Provider a fee of [Insert Fee] for the Services.
Payment terms, including due dates, late fees, and acceptable payment methods, shall be outlined here.
3. Term and Termination
- This Agreement shall commence on the Effective Date and continue for a term of [Insert Term] unless terminated earlier as provided herein.
- Either party may terminate this Agreement with [Insert Notice Period] notice to the other party.
- Termination conditions and procedures, including the handling of prepaid fees and obligations post-termination, should be detailed.
4. Confidentiality
Both parties agree to maintain the confidentiality of proprietary information and not to disclose such information without the prior written consent of the other party.
5. Data Security and Privacy
- The Service Provider shall implement and maintain appropriate security measures to protect Client data.
- Compliance with relevant data protection regulations (e.g., GDPR, CCPA) and the handling of personal data should be specified.
6. Service Levels and Maintenance
The Service Provider commits to certain service levels (e.g., uptime, response times) and will outline scheduled maintenance windows and the process for emergency maintenance.
7. Liability and Indemnification
Limitations of liability for both parties and conditions under which one party may be required to indemnify the other should be clearly stated.
8. Dispute Resolution
Methods for resolving any disputes arising from this Agreement, including arbitration or mediation procedures and governing law, should be detailed.
9. Amendments
Any changes to this Agreement must be made in writing and signed by both parties.
10. Entire Agreement
This Agreement constitutes the entire agreement between the Service Provider and the Client regarding the subject matter hereof, superseding all prior agreements or understandings.
Signatures
[Service Provider Name] ___________________
Date: __________
[Client Name] _____________________________ Date: __________
