On-Site Administration in Bangladesh: A Dedicated HR Administrator at Your Office, Factory or Project Site
We place an HR administrator at your site to keep staff records, attendance and payroll inputs in order and the labour-law registers up to date, while your managers keep full control of the work.
What Our On-Site Administration Service Covers
One administrator handles the paperwork and people issues at your site, so your managers can focus on the work.
Staff Records and Joining Paperwork
Every new joiner gets an appointment letter, a photo ID card, a personnel file and, where required, a service book. The administrator keeps each record current through confirmations, promotions, transfers and exits, so your files match what is actually happening at the site.
Attendance, Leave and Overtime Tracking
Daily attendance, shift rosters, leave balances and overtime hours are recorded at the site and checked against working-hour limits before they reach payroll. Full-time, part-time and contract staff are tracked on the same system, so nothing is missed at month end.
Payroll Inputs, Payslips and Bank Documents
Each month the administrator sends payroll the attendance, overtime, leave, deductions, joiners and leavers for the site. Once payroll is approved, they distribute payslips to staff and prepare the bank transfer documents for your sign-off.
Statutory Registers and Inspection Readiness
The register of workers, leave records, wage records and the other registers the law requires are kept up to date and on site. When a labour inspector or a buyer’s auditor asks for them, they are ready to show.
Staff Support and Workplace Issues
Staff have one person on site for questions about pay, leave and policies. The administrator logs complaints and disputes, resolves routine issues, and escalates anything that needs a management decision to you with the facts and a recommendation.
Workforce Budget Planning
The administrator keeps a headcount and labour-cost plan for the site and compares it with actual spend every month, so you see overtime or headcount drift early.
How On-Site Administration Works
Every engagement runs in five steps, from scoping your site to the monthly report.
- 01Scope the site. We agree the headcount, working pattern, records and reporting you need.
- 02Place the administrator. A screened administrator starts at your site, full time or on agreed days each week.
- 03Audit and set up records. We check existing files and registers in the first month, fill the gaps and set up anything missing.
- 04Run the monthly cycle. Attendance, leave, payroll inputs, payslips and registers are handled every month.
- 05Report to you. You receive a monthly report in English on headcount, attendance, overtime, staff issues and open actions.
Who Uses On-Site Administration
Companies that need staff administration done in person, at the place where their people work.
Foreign companies with a Bangladesh office
Subsidiaries, branch offices and liaison offices with staff in Bangladesh but no local HR team, and overseas head offices that want one point of contact here.
Factories and project sites
Sites with large or changing workforces, including part-time and contract staff.
Employers using an employer of record
Companies whose staff are employed through an EOR and who need someone present at the workplace.
Why Choose PayrollBangladesh for On-Site Administration
What you get when the administrator at your site is part of a payroll and HR team.
Your control stays with you
You keep authority over hiring, dismissal, promotions and supervision; the administrator runs the administration.
Records built for Bangladesh labour law
Appointment letters, service books and registers follow the forms the law prescribes.
Connected to payroll and tax
Site inputs feed the same payroll and salary-tax cycle, so payslips, deductions and filings match.
One point of contact
One administrator, one monthly report and one invoice for the site.
Reports in English
Monthly reports and correspondence in English for overseas head offices and finance teams.
Invoicing in USD or BDT
We work with companies from North America, Europe, Australia and the Middle East, and invoice in either currency.
On-Site Administration in Bangladesh: Frequently Asked Questions
Answers to the questions clients ask before placing an administrator at their site.
What does on-site HR administration include?
An administrator based at your site keeps staff records and joining paperwork, tracks attendance, leave and overtime, prepares monthly payroll inputs, distributes payslips, maintains the statutory registers and handles staff questions and complaints. You receive a monthly report in English covering headcount, attendance, overtime and open issues.
Who is the legal employer of the on-site staff?
If your company has its own entity in Bangladesh, that entity stays the employer and we administer your staff on site. If you have no entity, staff can be employed through our employer of record service, and the same administrator manages them at your workplace.
Do we keep control over our staff?
Yes. You keep authority over hiring, dismissal, promotions and day-to-day supervision of the work. The administrator handles records, payroll inputs and staff administration, and brings any decision that belongs to your managers, such as disciplinary action, to you with the facts and a recommendation.
Can the administrator work full time or part time?
Both. Large sites usually need a full-time administrator, while smaller offices can share one on agreed days each week. The working pattern is set when we scope the site and can change as your headcount grows or a project winds down.
Which labour-law records does the administrator keep?
Appointment letters and photo ID cards for each worker, service books, the register of workers, leave records, attendance and overtime records, and wage records. They are kept up to date at the site, so they can be shown to a labour inspector or a buyer's auditor on request.
Does the administrator run payroll?
The administrator prepares the payroll inputs: attendance, overtime, leave, deductions, joiners and leavers. Payroll is then processed, salary tax is deducted and payslips are issued through our payroll and TDS services, or by your own payroll team if you prefer.
How do you report to an overseas head office?
Through a monthly report in English covering headcount, attendance, overtime, leave, staff issues and open actions, with one point of contact for any questions. Invoices are issued in USD or BDT, whichever suits your finance team.
What do you need from us to start?
Your site address and working hours, current headcount with job roles, existing appointment letters and personnel files, salary structures, your leave and attendance policies, and the name of the manager the administrator reports to. If records are incomplete, we audit them in the first month and fill the gaps.
How is on-site administration different from an employer of record?
With on-site administration, we run staff administration at your site while your own Bangladesh entity, or your employer of record, stays the legal employer. With an employer of record service, we become the legal employer and handle contracts, payroll and statutory compliance for staff you direct day to day.
What happens when a labour inspector visits the site?
The administrator is the inspector's first point of contact. They show the register of workers, appointment letters, service books, leave and wage records the inspector asks for, note any findings, and report them to you with the actions needed to close them.
Bangladesh Workplace Administration Rules at a Glance
Our on-site administration follows the Bangladesh Labour Act 2006, as amended, and the Labour Rules 2015. These are the rules that apply most directly to the records and staff an administrator manages.
| Item | Position | Source |
|---|---|---|
| Governing law | Bangladesh Labour Act 2006, as amended by the Labour (Amendment) Ordinance 2025 and the Labour (Amendment) Act 2026; Bangladesh Labour Rules 2015, as amended in February 2026 | — |
| Appointment letter and ID card | Every worker must receive an appointment letter and a photo identity card, at the employer’s cost | Section 5; Rule 19 |
| Service book | The employer provides and keeps a service book for each worker, except apprentices, substitute and casual workers | Section 6; Rules 20–21 |
| Register of workers | Kept for the establishment and available to the inspector at all times during working hours | Section 9 |
| Working hours | 8 hours a day and 48 a week; up to 10 a day and 60 a week with overtime | Section 100 and Chapter IX |
| Overtime pay | Twice the ordinary rate of wages | Section 108 |
| Wage payment | Before the end of the seventh working day after the wage period | Section 123(1) |
| Final settlement | All dues paid within 30 working days of the end of employment | Section 123(2) |
| Casual leave | 10 days a year on full wages; does not carry forward | Section 115 |
| Sick leave | 14 days a year on full wages, with a medical certificate | Section 116 |
| Festival holidays | 13 paid days a year (previously 11) | Section 118(1), as amended 2025 |
| Maternity benefit | 120 days, 60 before and 60 after delivery (previously 112) | Section 46, as amended 2026 |
| Festival bonus | Two a year for workers with one year of continuous service, each up to one basic wage | Labour Rules 2015 |
| Harassment complaints | Employers must set up a committee for complaints of discrimination, violence and harassment | Labour (Amendment) Ordinance 2025 |
| Outsourced workers | Contracting agencies must be registered; workers they supply are treated as the contractor’s workers | Section 3A |
| General penalty | Tk 25,000 to Tk 50,000, with up to three months’ imprisonment (previously Tk 5,000) | Section 307, as amended 2026 |
Rules as of October 2026. Some 2025–2026 amendments still await implementing rules. Sources: Bangladesh Labour Act 2006 (Act No. 42 of 2006), as amended; Bangladesh Labour Rules 2015 (Ministry of Labour and Employment).
Get a Quote for On-Site Administration
Tell us your site location, headcount and working pattern, and we will set out how we would run administration there.
PayrollBangladesh · Rupayan Shopping Square, Suite 610, Bashundhara R/A, Dhaka 1229 · +880-1711-990010 · info@payrollbangladesh.com