Move your Bangladesh payroll without missing a payday
Whether you are leaving spreadsheets, switching from another provider or moving staff from an Employer of Record to your own entity, we migrate your employee data, tax history and fund balances, run parallel payrolls to prove the numbers match, and go live on an agreed date.
- Year-to-date tax carried over
- PF and leave balances reconciled
- Parallel run before go-live
- One agreed go-live date
Where you are now
- Spreadsheets or an old system
- Another payroll provider
- Staff on an Employer of Record
Your new payroll
- One accurate monthly payroll
- Tax and fund history carried over
- Clean records for audit
What is payroll migration?
Payroll migration is moving your payroll from one system, provider or employer to another without breaking pay, tax or benefits. In Bangladesh that means carrying over each employee’s salary details, year-to-date salary tax, provident fund and gratuity balances and leave balances, then running the old and new payrolls side by side until the results match before switching over.
Four Common Payroll Transitions in Bangladesh
Each move has its own risks. We plan the migration around the one you are making.
Leaving spreadsheets
We rebuild your pay structure, clean up the data and move you to a controlled monthly process.
Switching provider
We take over from your current provider with full history, so nothing is lost in the handover.
Moving off an EOR
When your subsidiary is ready, staff move from the Employer of Record to your own company payroll.
Outsourcing in-house payroll
Your team hands over the monthly run to us, with a documented process and controls.
Payroll Data We Move and Check Before Go-Live
Every record is mapped, cleaned and reconciled against your old system before the first live payroll.
Employee master data
Names, IDs, joining dates, job titles, departments and cost centres.
Pay structures
Basic, allowances, deductions and any fixed or variable items.
Year-to-date salary tax
Tax already deducted this income year, so annual figures stay correct.
Provident fund balances
Member balances and contribution history, carried over intact.
Gratuity service dates
Continuous service dates so gratuity is calculated correctly later.
Leave balances
Earned, casual and sick leave balances for every employee.
Loans and advances
Outstanding amounts and repayment schedules.
Bank details
Verified accounts for salary transfers from the first run.
Historical payslips
Past payslips and registers kept available for audits and queries.
Our Payroll Migration Plan, Phase by Phase
Six phases, planned backwards from your go-live date so the switch happens between two pay cycles.
Illustrative plan. The length of each stage depends on headcount, data quality and the number of parallel runs agreed.
Why We Run Payroll Twice Before Go-Live
For at least one pay cycle, the same month’s payroll is calculated in both the old and the new system. We compare every employee’s result line by line and explain every difference before you approve the switch.
- Gross pay, deductions and net pay compared per employee
- Salary tax and fund contributions checked
- Every difference traced to its cause and fixed
- You sign off before the first live run
| Line | Old | New | Diff |
|---|---|---|---|
| Gross pay | 4,812,500 | 4,812,500 | 0 |
| Salary tax | 286,340 | 286,340 | 0 |
| PF contributions | 192,500 | 192,500 | 0 |
| Overtime | 61,200 | 63,450 | 2,250 |
| Net pay | 4,333,660 | 4,333,660 | 0 |
How We Keep Your Payroll Safe During the Switch
The risks in a payroll migration are predictable. So are the controls.
Planned cutover date
The switch is set between two pay cycles, with the old process kept ready until the new one is proven.
Year-to-date tax carried over
Tax already deducted this income year is loaded, so annual calculations and returns stay right.
Fund and leave reconciliation
Provident fund, gratuity service and leave balances are matched to the old records and signed off.
Field-by-field mapping
Every data field is mapped and checked, and exceptions are listed for you to confirm.
Controlled data transfer
Employee data is exchanged through agreed secure channels and access is limited to named people.
Clear communication
We help you tell employees what changes, such as a new payslip format, and what stays the same.
Payroll Transition and Migration: Frequently Asked Questions
How long does a payroll migration take in Bangladesh?
It depends on headcount, how clean your data is and how many parallel runs you want. We agree a go-live date at the start and plan every phase backwards from it, so the switch happens between two pay cycles.
What is a parallel payroll run?
Running the same month’s payroll in both the old and new systems and comparing the results employee by employee. Any difference is explained and fixed before the new system goes live.
What happens to salary tax already deducted this year?
We load each employee’s year-to-date salary and tax into the new payroll, so monthly deductions, annual totals and withholding returns stay correct for the whole income year.
Will provident fund and gratuity balances carry over?
Yes. Provident fund balances and contribution history, and the continuous service dates used for gratuity, are migrated and reconciled against your old records before go-live.
Can we move staff from an Employer of Record to our own entity?
Yes. Once your subsidiary is registered, staff can move from the EOR to your company payroll. We plan the new employment contracts, final settlement or continuity of service, and the first payroll on your entity.
Can we switch provider in the middle of the tax year?
Yes, as long as year-to-date figures are carried over accurately. Many companies prefer to switch at the start of a quarter or income year, but it is not required.
What do you need from our current provider?
Employee master data, pay structures, payroll registers and payslips for the current income year, tax and fund records, leave balances and outstanding loans. We send a data request list at the start.
What happens after go-live?
We give close support for the first payroll cycles, then continue with our regular payroll outsourcing service each month.
Plan a Payroll Switch That Nobody Notices
Tell us where your payroll runs today, your headcount and your target go-live month. We will send a migration plan and quote.
PayrollBangladesh · Rupayan Shopping Square, Suite 610, Bashundhara R/A, Dhaka 1229 · +880-1711-990010 · info@payrollbangladesh.com
Have these ready
- Current employee list and pay structure
- This income year’s payroll registers
- Salary tax deducted so far
- Provident fund and leave balances
- Your target go-live month
Reviewed by Romana Akter Shila, Chief Executive Officer, PayrollBangladesh, 8 years in EOR and payroll operations.